JOB LOCATION: St. Mary’s Pro-Cathedral
CONTACT PERSON Fr Kieran Dermot, Administrator of St. Mary’s
Pro-Cathedral (**APPLY ON THE WEBSITE** )
JOB PURPOSE
* Looking after finances for parish/ choir & Pro-cathedral house
RESPONSIBILITIES
* Budgeting
* Making Lodgements in Bank
* Recording lodgements/withdrawals and all Payments and Receipts
* Monthly
* Reporting Finances regularly to the Administrator
* Recording and payments of invoices/ negotiating to reduce cost
* Reporting on accountings to Finance Committee and recording
minutes of meetings
* Reporting on choir finances to choir committee and recording
minutes of meetings
* Calculation of Salaries/ payment of secretary/ Returns of Revenue
The above contains the main outline of duties. However it is
inevitable that tasks may arise that do not fall within the remit of
the above list of main duties. The new Director for the office of
Mission and Ministry will be required to respond with an approach
which is flexible when ad hoc tasks arise and which are not
specifically covered in their job description. Should an additional
responsibility become a regular part of the job, the Job Description
will be amended to reflect this.
JOB DESCRIPTION
* Keep accurate records of monies, expenditure and payments to trial
balance. Prepare monthly analysis of Church income and expenditure.
Reconcile accounts for all areas on monthly basis. Prepare accounts
for audit at year end and liaise with auditors.
* Verify and pay all invoices in relations to Church, Presbytery,
Parish Office and Choir. Review and negotiate annual contracts in
conjunction with the Administrator. Administrative Secretary and
Maintenance Manager.
* Payment of weekly and monthly salaries. The reconciliation of
salaries and wages Accounts in the normal ledger. Ensure all payments
due to the Revenue Commissioners are made. Preparation of P**Apply on
the website**’s for staff at year end. Ensure the end of returns
including that of P *’s are submitted to the
Collector General. Oversee payment of monthly for staff in accordance
with diocese regulation
* Oversee all accounts relating to Choir. Prepare and oversee annual
choir budgets in conjunction with the Administrator and the Choir
director. Ensure gentlemen of Choir are paid on a monthly basis.
Liaise with the Choir Manager on a regular basis.
* Monitoring of cash flow and updating the Administrator of current
situation on regular basis or as required.
* Operation of Banking-On-Line and ensuring all security aspects are
in place.
* Oversee banking and liaise with banks when necessary. Ensure the
administration is updated accordingly. Prepare and do weekly banking
when necessary
* Oversee Mass Stipends and disbursements of Mass stipends.
* Oversee Priests’ Accounts and ensure weekly payments of diocesan
Common Fund. Ensure Stole Fees, Christmas and Easter Dues are paid in
accordingly.
* Record Family Offering, Ensuring acknowledgments are made at year
end. Record donations received. Prepare and submit documentation for
tax relief on family offering and donation received to Diocesan
Finance Secretariat.
* Oversee weekly security arrangement with Brinks. Arrangement of
special collection as required
* Payment of petty cash when required and maintaining of records
* Liaise with Administrator and Administrative secretary in relation
to staff contracts, jobs descriptions etc. when appropriate
* To be in attendance at the monthly Parish Finance Committee
meetings. Act as secretary to the Parish Finance Committee. Prepare
and present management accounts on a quarterly basis or when required.
* To be informed on current legislation, in particular, charity
legislation
* Filing of documentation ar required
* Any other duties that may be required from time to time
JOB SPECIFICATION
THE PERSON MUST HAVE SEVERAL YEARS OF WORKING IN THE FINANCE FIELD AND
BE COMPETENT IN OPERATING THE FOLLOWING SYSTEMS:
* Experience of Sage QuickPay Payroll
* Experience of Tas Accounting System
* Experience of Microsoft Office Systems
* Operate Banking online
* Pastoral Management System
THE CANDIDATE MUST HAVE:
* The ability to work with others is essential
* The ability to work under pressure and to remain calm.
* The ability to work as a team player is important.
* The ability to respect confidentiality
* The ability to be flexible particularly during busy times of the
year – Christmas, Easter, End of Choir Term, End of Financial Year
and audit
JOB ENTRY REQUIREMENTS:
KNOWLEDGE (EDUCATION & RELATED EXPERIENCE):
* Good Accounting Knowledge | Booking Keeping
* Good Computer Skills
KEY BEHAVIOURS:
* Able to work within time frames
* Good Communication skills
* Able to work as part of a team
* Education – Diploma in financial services | certificate in
pensions & life assurances/ Banking
* Certificate – Accounting/ Economics/ Investments
* Certificate in special needs education
* E.C.D.L Certificate
KEY RELATIONSHIPS
INTERNAL: Work well with Colleagues/ Volunteers
EXTERNAL: Work with the General Public
TO APPLY
Please send your CV and Cover Letter to *.
Closing date: Friday */**Apply on the
website**/ *.
We need : English (Good)
Type: Permanent
Payment:
Category: Health
